Trustees

The Trustees of the Georgetown Peabody Library meet at the library on the second Wednesday of the month at 7:00pm. The Trustees are elected for a three-year term.

Ron Chorzewski, Chair
  Term ends 2015
Sue Clohecy, Vice-Chair
  Term ends 2016
Mary Saunders, Secretary   Term ends 2017
Michelle Brock, Treasurer
  Term ends 2017
W. Chris Laut, Historian
  Term ends 2015

By-Laws of The Board of Trustees

Georgetown Peabody Library

These By-Laws govern the actions and procedures of the Trustees of the Georgetown Peabody Library, Georgetown, Massachusetts

Article I  Name and Authorization
Article II  Purpose and Objective
Article III Trustees
    Section 1  Board Selection
    Section 2  Resignation
    Section 3  Board Vacancies
    Section 4  Attendance
    Section 5  Officers
            1.     Duties of the Chair
            2.     Duties of the Vice-Chair
            3.     Duties of the Secretary
            4.     Duties of the Treasurer
Article IV  Meetings
Article V  Library Director and Staff
Article VI  Collective Authority of the Board
Article VII Provision for Amendment
Article VIII Inconsistent Provision and Severability
Article IX  Other
Appendix

ARTICLE I

Name and Authorization

This organization shall be named: The Board of Trustees of the Georgetown Peabody Library (The Board).  The Board exists by virtue of the provisions of Chapter 78, Section 10 through 13, and 21* of the General Laws of Massachusetts, and exercises the powers and authority and assumes the responsibilities delegated to it under said statute.

ARTICLE II

Purpose and Objective

The Georgetown Peabody Library exists to serve the residents of Georgetown, Massachusetts and, in accordance with the requirements of the Massachusetts Board of Library Commissioners, residents of other Massachusetts towns who hold library cards in good standing to their home libraries.

ARTICLE III

Trustees

Method of board selection and officer’s selection, duties, appointments, resignation/vacancies, and term

The Board shall have the custody and management of the library, its services and facilities, and of all property owned by the town relating thereto. All money raised or appropriated by the town for its support and maintenance of the library shall be expended by The Board, and all money or property which the town may receive by gift or bequest for the library, its services and facilities shall be administered by The Board in accordance with the provisions of such gift or bequest. The Board is responsible for approval of the library budget.

The Board will establish a written policy dealing with the selection of library materials in accordance with MGL, Chapter 78, Section 2.

The Board will provide a report to the town in an Annual Report dealing with receipts and expenditures of the library in accordance with MGL, Chapter 78, Section 12.

Section 1       Board Selection

The Board is made up of six elected members, two of whom shall be elected each year at the Annual Town Meeting Elections, as provided for in MGL, Chapter 78, Section 10. Trustees serve without compensation for a term of three years.

Section 2            Resignation

Any member of The Board may resign by providing written notice with the Town Clerk, as provided for in MGL, Chapter 41, Section 109.  Upon receipt of the notice, the Town Clerk will notify The Board members.

Section 3            Board Vacancies

A vacancy on The Board shall be filled by joint majority vote of The Board and The Board of Selectmen in accordance with MGL, Chapter 41, Section 11. Each member of each board has one vote.

Section 4            Attendance

Any Board member who fails to attend three consecutive regularly scheduled board meetings will be advised of this fact in writing by the Chair of The Board. The trustee who has been absent will be asked to show his/her interest in continuing to serve on The Board by faithfully attending meetings in the future.  Any member who misses four consecutive meetings will receive a letter from the Chair requesting that she/he consider resigning from The Board.  Copies of these letters shall be included in the minutes of The Board.  In the even of illness or other extenuating circumstances, exceptions to this provision may be made by formal vote of The Board.

Section 5            Officers

The officers of The Board shall be Chairperson, Vice-Chairperson, Secretary and Treasurer. The officers shall be elected by The Board at the annual meeting which will be held at the June meeting of The Board or the earliest meeting following the annual town election. The officers shall not be elected to more than two successive terms with a term being designated as one calendar year.

Duties of the Chair:

(a)           Preside at all meetings of The Board.

(b)          Call special meetings of The Board.

(c)           Serve as ex-officio member of all committees of The Board.

(d)           Represent The Board in matters dealing with the library.

(e)            Appoint committees of one or more members each for such specific business of The Board may require.

Duties of the Vice-Chair:

(a)        Perform the duties of the Chair of The Board at his/her request or in his/her absence.

(b)            Other duties to be determined in support of the Chair.

Duties of the Secretary:

(a)               Post all meetings as required by law.

(b)               Record and distribute minutes of all meetings of The Board

(c)               Prepare correspondence as directed by The Board.

Duties of the Treasurer:

(a)             Serve as chair of the budget and fund raising committee.

ARTICLE IV

Meetings

The regular meetings of The Board shall be held on the third Wednesday of each month at a location in compliance with the American with Disabilities Act (ADA). Meetings begin at 7:30 p.m. and are open to the public in accordance with MGL, Chapter 39, Section 23A – 23C Open Meeting Law.

The Board shall meet in executive session when required in accordance with Open Meeting Law procedures.

Meeting notices shall be filed with the Town Clerk at least 48 hours prior to the meeting date and time, and a copy of the notice will be posted in the Town Hall.

All records of minutes will be available for public inspection at the library.

A majority of The Board members shall constitute a quorum.

Roberts’s Rules of Order will be the standard for parliamentary procedure.

Any person adjudged to be unruly may be removed from an open meeting of The Board by the presiding officer.

ARTICLE V

Library Director and Staff

The Board shall appoint a qualified Library Director who shall be the chief executive and administrative officer of the library on behalf of The Board and under its review and direction in accordance with the job description of Director as maintained by the Personnel Board of the Town of Georgetown.

The Director shares with The Board the responsibility for the care of the library building and equipment, for the employment and direction of the staff within the framework of the Personnel By-laws of the Town of Georgetown, for the efficiency of the library’s service to the public, and for the operation of the library under the financial conditions set forth in the annual budget.

The Board, with input from the Director, shall select the Children’s Librarian who will be supervised by the Director.

It is the responsibility of the Director to attend all meetings of The Board except those at which his/her appointment, salary, or evaluation is to be discussed or decided.

ARTICLE VI

Collective authority of The Board

All decisions of The Board are to be made by The Board as a collective body and no individual member may make decisions or, with exception of the Chair, act or speak for The Board unless specifically authorized to do so by a majority vote of the membership of The Board.

ARTICLE VII

Provision for Amendments

These By-laws may be amended at any regular meeting of The Board or at any special meeting with a quorum present, provided the proposed amendment was stated in the call for meeting.

An amendment requires a majority vote of the members present.

ARTICLE VIII

Inconsistent Provision and Severability

To the extent that any provision of these By-laws is inconsistent with any provision of the Massachusetts General Laws or the Town By-laws or Charter, the Massachusetts General Laws or the Town By-laws or Charter, as the case may be, shall govern. In the event any article or section, subsection or provision of any article of these By-laws shall be held to be unconstitutional or invalid, such invalidity shall not affect the validity or constitutionality of any other article or any other section, subsection or provision.

ARTICLE IX

Other

Voted and approved by The Board, November 19, 2003.

Appendix

Applicable Massachusetts General Laws

MGL, ch. 78, sec. 10 deals with how the town selects trustees, elections and makeup of The Board.

MGL, ch. 78, sec. 11 deals with the powers and duties of a trustee.

MGL, ch. 78, sec. 12 requires the trustees to issue and annual report to the town on receipts and expenditures.

MGL, ch. 78, sec.13 deals with non-applicability of the previous sections to library associations and libraries organized under a special act.

MGL, ch. 78, sec. 33 requires the trustees to adopt a written policy for the selection of library materials.

MGL, ch. 41, sec. 109 deals with the resignation of town officers and residential requirements for holding office.

MGL, ch. 41, sec.11 outlines the requirements a town must take to fill such a vacancy. .n.b. Selectmen must be included in this process.

MGL, ch. 39, sec.23A defines words in the proceeding sections.

MGL, ch. 39, sec. 23B explains open meetings and executive sessions and under what criteria an executive session may be called.

MGL, ch. 39 sec, 23C allows presiding officer in an open meeting to remove unruly persons.